Constitution

Society Act
RSD Minor Ball Hockey Association

Constitution

The name of the society is:
RSD Minor Ball Hockey Association

herein referred to as the “Association”

The purposes of the Association are as follows:
to promote the game of Ball Hockey within the Municipality of Delta, South Delta Region and the City of Richmond, British Columbia and surrounding area (“Richmond/South Delta”),

• to promote in the youth of the community good sportsmanship, loyalty, courage and the value of team effort,
• to promote recreational, competitive, amateur, ball hockey games,
• to use the funds entrusted to the Association in the best interest of its constituents.
• In the event of winding up or dissolution of the Association, the assets of the Association shall be distributed to such organization(s) as chosen by the majority vote of the directors.  This provision is unalterable.

March 3rd, 2011 BYLAWS

1. InterpretationIn these bylaws, unless the context otherwise requires, “Directors” means the Directors of the association for the time being,
   1. “Society Act” means the Society Act of the Province of British Columbia from time to time in force and all amendments to it,
   2. “Registered address” of a member means his address as recorded in the register of members,
   3. “Member” means all members of the association that have the right to vote at the Annual General Meeting.
   4. “Participants” means but is not limited to all persons involved with the association that do not have the power to vote at the Annual General Meeting.  Participants can included but are not limited to spectators or anyone else involved in with the associations activities that is not otherwise a member.
   5. “Minor” means all the participants of the Association who have not reached the age of 19 by June 30th of the year of registration.
   6. “RSDMBHA” means Richmond South Delta Minor Ball Hockey Association,
   7. “WCMBHA” means West Coast Minor Ball Hockey Association.
   8. The definitions of the Society Act on the date these bylaws become effective apply to these bylaws.
   9. Words importing the singular include the plural and vice versa, and words importing a male person include a female person and a corporation.
2. Membership
   1. The Members of the Association are the applicants for incorporation of the Association, and those persons who subsequently become members, in accordance with these bylaws and, in either case, have not ceased to be members.
   2. Membership shall be defined as follows:
      1. Members of the association will be Minor players, a parent or guardian of any minor player, a member of the Board of Directors, Coaches, Division Managers, Equipment Manager and referees.  All members of the association shall be voting members of the association.
      2. Participants are persons that attend association functions and activities but are not members of the association. This includes but is not limited to spectators or anyone else that participates in association activities that is not otherwise a full member.
      3. A person may apply to the directors for membership in the society and on acceptance by the directors is a member.
      4. Every member shall uphold the constitution and comply with these bylaws.
      5. The amount of the first annual membership dues shall be determined by the directors and, after that, annual membership dues shall be determined by the directors and ratified at the annual general meeting of the Association.
   3. A person shall cease to be a member of the Association:
      1. on January 1st of the year following registration,
      2. by delivering his resignation in writing to the Secretary of the Association or by mailing or delivering it to the address of the Association,
         upon his death or in the case of a corporation, or dissolution,
      3. on being expelled, and/or
      4. on having been a member not in good standing for 12 consecutive months.
   4. The directors, by a majority vote of all elected or appointed Directors, present at any duly constituted meeting, shall have the authority to suspend or disqualify any member whose conduct is considered detrimental to the best interest of the Association.
   5. Upon evidence of the misconduct of any player or coach, the Referee must notify the Referee in Chief, who shall have full power to suspend or revoke the member from future participation pursuant to the Rule Book, or, in extraordinary situations, as he sees fit.
   6. Members have 48 hours following notification of suspension in which to indicate their intention to appeal.
   7. Players shall appeal to the discipline committee and may appear with a parent or guardian and/or coach if they choose.
   8. Other members shall appeal directly to the Board of Directors.
   9. All members are in good standing except a member who has failed to pay his current annual membership fee or any other subscription or debt due and owing by him to the Association and he is not in good standing so long as the debt remains unpaid.
3. Meetings of Members
   1. General meetings of the Association shall be held at the time and place, in accordance with the Society Act, that the Directors may decide.
      Every general meeting, other than the Annual General Meeting, is an extraordinary general meeting.
   2. The Board of Directors may, when they think fit, convene an extraordinary general meeting.
   3. With respect to the notice of a general meeting;
      1. Notice of a general meeting shall specify the place, day and hour of meeting and, in case of special business, the nature of that business.
      2. The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.
      3. The first annual general meeting of the Association shall be held not more than 15 months after the date of incorporation and after that an annual general meeting shall be held at least once in every calendar year and not more than 15 months after the holding of the last proceeding annual general meeting.
   4. Proceedings at General Meetings
      1. Special business is:
         1. all business at an extraordinary general meeting except the adoption of rules of order and
         2. all business transacted  at an annual general meeting except:
         3. the adoption of rules of order,
         4. the consideration of the financial statements,
         5. the report of the directors,
         6. the report of the auditor, if any,
         7. the election of directors,
         8. the appointment of the auditor, if required, and
         9. the other business that, under these bylaws, ought to be transacted at an Annual General Meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting.
         10. Business, other than the election of a chairman and the adjournment or termination of the meeting, shall not be conducted at a general meeting at a time when a quorum is not present.
      2. If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated.
      3. A quorum is 3 members present or a greater number that the members may determine at a general meeting.
      4. If, within 30 minutes from the time appointed for the general meeting, a quorum is not present, the meeting, if convened on the requisition of members, shall be terminated; but in any other case, it shall stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum.
      5. Subject to bylaw 4.7, the President of the association, the Vice President or in the absence of both, one of the other directors present, must preside as chairman of a general meeting.
      6. If at a general meeting,
         1. there is no President, Vice President or other Director present within 15 minutes after the time appointed for holding the meeting, or
         2. the President and all the other Directors present are unwilling to act as Chairman,
         3. the members present shall choose one of their number to be the chair.
      7. A general meeting may be adjourned from time to time and from place to place, but business must not be conducted at an adjourned meeting other than the business left unfinished from which the adjournment took place.
      8. When a meeting is adjourned for 10 days or more, notice of the adjourned meeting shall be given as in the case of the original meeting.
      9. Except as provided in this bylaw, it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned general meeting.
      10. A resolution proposed at a meeting need not be seconded, and the chair of a meeting may move or propose a resolution.
      11. In the case of a tie vote, the chair does not have a casting or second vote in addition to the vote to which he may be entitled as a member and the proposed resolution does not pass.
      12. A member in good standing present at a meeting of members is entitled to one vote.
      13. Voting is by show of hands or, if desired by the Chairman, by the showing of voting cards deemed for that purpose.
      14. Voting by proxy is not permitted.
      15. A corporate member may vote by its authorized representative, who is entitled to speak and vote, and in all other respects exercise the rights of a member, and that representative must be considered as a member for all purposes with respect to a meeting of the society.
4. DIRECTORS AND OFFICERS
   1. The Directors may exercise all the powers and do all the acts and things that the Association may exercise and do, and which are not by these bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the Association in general meeting, but subject, nevertheless, to
      1. all laws affecting the Association,
      2. these bylaws, and
      3. rules, not being inconsistent with these bylaws, which are made from time to time by the Association in general meeting.
      4. No rule, made by the Association in general meeting, invalidates a prior act of the Directors that would have been valid if the rule had not been made.
      5. The directors of the Association are:
         1. President
         2. Vice President
         3. Secretary
         4. Treasurer
         5. Head Coach
         6. Referee-In-Chief
         7. Equipment Manager
         8. Registrar
         9. Past President
      6. The directors shall be elected for a 2 year term.
      7. Separate elections shall be held for each office to be filled.
      8. An election may be by acclamation, otherwise it shall be by a show of hands, or voting cards, as in 4.14
      9. The directors must retire from office at each annual general meeting when their successors are elected.
      10. If no successor is elected the person previously elected or appointed continues to hold office, if they so desire.
      11. The directors may at any time and from time to time appoint a member as a Director to fill a vacancy in the Board of Directors.
      12. A director so appointed shall hold office until the conclusion of the term of the former director.
      13. No act or proceeding of the directors is invalid only by reason of there being less than the prescribed number of directors in office.
      14. The members may by special resolution remove a director before the expiration of his term of office, and may elect a successor to complete the term of office.
      15. No director shall be remunerated for being or acting as a director but a director shall be fairly reimbursed for all expenses necessary and reasonable incurred by him while engaged in the affairs of the Association.
5. PROCEEDINGS OF DIRECTORS
   1. The directors may meet together at the places they think fit to dispatch business, adjourn and otherwise regulate their meetings and proceedings, as they see fit.
   2. The quorum shall be a majority of the directors then in office.
   3. The president is the Chair of all meetings of the directors, but if at a meeting the president is not present within 30 minutes after the time appointed for holding the meeting, the vice president must act as chair, but if neither is present the directors present may choose one of their number to be the Chair at that meeting.
   4. A directors may at any time, and the secretary on request of a director, must, convene a meeting of the directors.
   5. The directors may delegate any, but not all, of their powers to committees consisting of such members as they think fit.
   6. A committee so formed in the exercise of the powers so delegated must conform to any rules imposed on it by the directors, and must report every act or thing done in exercise of those powers to the earliest meeting of the directors to be held after it has been done.
   7. The members of a committee may meet and adjourn as they think proper.
   8. A director who may be absent temporarily from British Columbia may send or deliver to the address of the society a waiver of notice, which may be by letter, telegram, telex or cable, of any meeting of the directors and may at any time withdraw the waiver, and until the waiver is withdrawn,
   9. a notice of meeting of directors is not required to be sent to that director, and
   10. any and all meetings of the directors of the society, notice of which has not been given to that director, if a quorum of the directors is present, are valid and effective.
   11. Questions arising at any meeting of the Directors and Committees shall be decided by a majority vote.
   12. In case of a tie vote, the chair does not have a second or casting vote.
   13. A resolution proposed at a meeting of directors or committee need not be seconded, and the chair of a meeting may move or propose a resolution.
   14. A resolution in writing, signed by all directors and placed with the minutes of the directors is valid and effective as if regularly passed at a meeting of directors.
6. DUTIES OF OFFICERS
   1. The President shall:
      1. Preside at all meetings of the Association and of the Directors.
      2. Act as the Chief Executive Officer of the Association, and
      3. Shall supervise the other Officers in the execution of their duties,
      4. Provide assistance to any Director as needed.
   2. The Vice President shall:
      1. carry out the duties of the President during his absence,
      2. assist the President with his duties, as required,
      3. arrange for trophies, awards and sponsors,
      4. assist the Equipment Manager with uniforms and equipment, and
      5. assist the Head Coach in dealings with coaches
   3. The Secretary shall:
      1. conduct the correspondence of the Association in a timely manner,
      2. issue notices of meetings of the Association,
      3. keep minutes of all meetings of the Association and Directors,
      4. distribute minutes and other pertinent information to Directors in a timely manner, and
      5. have custody of records and documents of the Association, except those required to be kept by other Directors.
   4. The Treasurer shall:
      1. keep the financial records, including books of account, necessary to comply with the Society Act, and
      2. render the financial statements to the directors, members and others when required.
   5. The Registrar shall:
      1. maintain the register of members
   6. The Head Coach shall:
      1. perform or empower an assistant to recruit, assign, train, evaluate and assist coaches for the teams,
      2. be in charge of the evaluation process at the beginning of the season,
      3. interpret and act as a liaison between the coaches and the referees/Referee-In-Chief.
   7. The Referee-In-Chief shall:
      1. perform or empower an assistant to recruit, assign, train, evaluate referees,
      2. arrange for paying of referees, and
      3. issue suspensions pursuant to league rules or as required.
      4. Equipment Manager:maintain the equipment of the Association in good order, and
      5. keep an inventory of the equipment
      6. arrange for the storage of the equipment in the off season
   8. The Past President shall:
      1. advise and assist the current president, and
      2. perform duties as requested, from time to time, by the directors.
      3. In the absence of the secretary from a meeting, the directors shall appoint another person to act as secretary at the meeting.
7. SEAL
   1. The directors may provide a common seal for the society and may destroy a seal and substitute a new seal in its place.
   2. The common seal must be affixed only when authorized by a resolution of the directors and then only in the presence of the persons specified in the resolution, or if no persons are specified, in the presence of the president and secretary or president and secretary treasurer.
8. BORROWING
   1. In order to carry out the business of the Association, the Directors may on behalf of and in the name of the Association raise or secure the payment or repayment of money in such manner as they decide and in particular but without limiting the generality of the foregoing by the issue of debentures.
   2. No debenture shall be issued without the sanction of a special resolution.
   3. The members may by special resolution restrict the borrowing powers of the Directors, but a restriction imposed expires at the next annual general meeting.
9. AUDITOR
   1. This Part applies only if the Association is required or has resolved to have an auditor.
   2. The first auditor must be appointed by the directors who must also fill all vacancies occurring in the office of auditor.
   3. At each annual general meeting the society must appoint an auditor to hold office until the auditor is re-elected or a successor is elected at the next annual general meeting.
   4. An auditor may be removed by ordinary general resolution.
   5. An auditor must be promptly informed in writing of the auditor’s appointment or removal.
   6. A director or employee of the society must not be its auditor.
   7. The auditor may attend general meetings.
10. NOTICES TO MEMBERS
    1. A notice may be given to a member, either personally or by mail to him at his registered address or by written notification through a member of the Board of Directors.
    2. A notice sent by mail shall be deemed to have been given on the second day following the day on which the notice is posted, and in providing that notice has been given, it is sufficient to prove the notice was properly addressed and put in the Canadian post office receptacle.
    3. Notice of a general meeting shall be given to
       1. every member, who is not a minor, shown to be on the Register of Members on the day that the notice is given, and
       2. the auditor, if Part 10 applies.
       3. No other person is entitled to receive a notice of general meeting.
11. BYLAWS
    1. On being admitted to membership, each member is entitled to, without charge, a copy of the constitution and bylaws of the Association.
    2. These bylaws shall not be altered or added to except by special resolution.

Dated this 3rd day of March 2011